What is an HRIS & Why Do You Need One?

Thanks to various tech tools, it’s easier for organizations to maintain flexible working arrangements. The advent of cloud-based applications and HR systems, for example, lets employees clock in and out without commuting to the office, and employers can track attendance in real-time.

Adopting these changes is a must, especially since hybrid is the future of work. Communication is vital to collaboration and productivity in a hybrid or remote setup. Since the pandemic, most companies have relied on virtual conference tools and messaging apps to stay in touch with their team members.

But apart from using digital messaging apps, an Human Resource Information System (HRIS) can help you perform critical HR tasks from one place. Read on to find out the advantages of an HRIS for your organization.

An HRIS is a comprehensive software that collects and stores employee data. It helps remote or hybrid HR teams seamlessly manage their processes, from record-keeping to other technical HR functions.

HR software automates HR management so people at different levels of your organization can do their jobs more efficiently. In simple terms, an HRIS is all about leveraging the power of tech to promote a happier and more productive workplace.

In a nutshell, an HRIS is a comprehensive system that organizes employee-related data in a single place. With an integrated payroll and HR system, you can stay organized and manage technical HR functions better.

A complete HR software can help you keep track of the following:

• Sensitive employee info (age, gender, address)
• Job position & department
• Leaves & time-off requests

What are the Benefits of HRIS?

Employees are your company’s number one asset, and your success will ultimately depend on how well you value your staff. Managing your workforce starts with the right skills and tech, such as having a holistic, all-in-one HR software in place.

Below, we’ve listed the reasons you should start using an HRIS.

Allows Real-time Attendance Monitoring

Say goodbye to paper and pen or bundy clock attendance tracking. With an HRIS directly connected to your biometrics system, you can track employee ins and outs in real-time.

Provides One-Click Reports

Need your team’s attendance record for the entire month? You can get that in an instant! Digital HR systems help you generate automated HR reports and analytics. Check out employee performance, absences, turnover, and tardiness through a comprehensive report in just one click.

Syncs Your Schedules in One Place

An HRIS will give you an overview of all employee activities anytime, anywhere. You can easily identify who’s working on what and if critical projects are approaching their deadline through its comprehensive calendar.

Simplifies Employee Processes

Reduce time spent on employee processes such as filing for leaves or applying for a loan. With an integrated system, you can eliminate the back-and-forth and approve everything within seconds.

With reliable HR software, your employees simply need to fill out the form in the system. They’ll get notified as soon as their request is approved.

Keep Track of Employee Info

An HRIS can help reduce dependencies on time-consuming manual processes. It helps to use a seamless platform that works as a reliable repository of all employee info safely stored in the cloud.

In case of employee violations, you can store and collect data to identify which employees are involved. All collected info in the HRIS software should comply with General Data Protection Regulation (GDPR) requirements.

A good HRIS helps you avoid costly penalties by helping you stay compliant with local HR legislation guidelines, including the Health Insurance Portability and Accountability Act (HIPAA) as well as the Worker Adjustment and Retraining Notification (WARN) Act.

One of the best things about HR software is how it helps teams save time through automation. It functions as an effective record-keeping system, so you won’t have to go through filing cabinets and multiple spreadsheets to look for the data you need.

An HRIS can help you consolidate urgent requests to improve the employee experience. For example, a reliable HR software can ensure a smooth and quick onboarding process.

HR software platforms are a comprehensive, all-in-one platform to store employee data. Sprout’s cloud-based HRIS allows you to access employee profiles, including their attendance records and leave requests anytime, anywhere. Our software comes with a web bundy and mobile app feature. Get started today to see how Sprout can revolutionize your business!

For more information about our HRIS software, book a consultation today. Visit our blog to learn more about HR trends and other work hacks.