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5 Benefits of Automating Your Timekeeping

 November 7, 2016
 Nix Eniego

There are various ways you can streamline your business operation to reduce waste of resources and eliminate unnecessary processes. One of the easiest things you can do is to automate your timekeeping system. Manual timekeeping is an obsolete method that eats up time and money, so updating to an automated timekeeping system is one of the best ways you can save on resources. Below are some of the benefits your business can enjoy when you automate your timekeeping system:

 

  1.       Eliminate human error in processing payroll

Payroll computation is a complex process. And when deadlines are looming, as your payroll staff gets busier, the computation process gets weaker and more prone to errors. Mistakes like this can have a negative impact on your employees’ morale, as your payroll staff gets more stressed and your employees face pay-related disappointment.

Automating your timekeeping system will eliminate human error. By investing in a biometric device that captures real-time logs and directly connects to a reliable payroll software such as Payroll Pie, all your payroll team has to do come cut-off is to run the software to process payroll. And because computation is automated, there’s no room for human error in the process.

 

  1.       Provide more accurate tracking of employee activity

Manual timekeeping has a number of loopholes because it is unable to capture all employee activities. People who go on extended breaks can do so without being tracked. Employees can also get away with ‘buddy punching’ if no one checks the comings and goings of employees.

An automated timekeeping system will plug these loopholes and help you track all employee activities, ensuring that all your employees are paid for the actual time that they are in the office doing productive work.

 

  1.       Reduce time spent in processing payroll

Manual payroll processing is time-consuming—your payroll staff may have to compute and re-compute the salary of every employee to ensure that the amount is accurate. It is common for many payroll teams to work overtime every cut-off, and more so during Christmas season when 13th month pay and other bonuses are released, especially in companies where payroll computation is entirely manual.

When you automate your timekeeping, you can perform computations with just a few clicks—and the process can take just a few hours to a few minutes!

 

  1.       Cut down overall cost in processing payroll

Every payroll mistake and every overtime spent on payroll processing translates to a waste of money. Over time, the amount you waste on manual payroll processing can pile up, an amount that you could have used to make new investments, develop new products, and improve other aspects of your business operation.

Shifting to an automated timekeeping system may seem costly at first, but this investment pays off in the long run. By eliminating the cost-draining processes in your business, you actually save more over time.

 

  1.       Improves overall timekeeping system

Timekeeping may seem like just a small component of your business, but it is actually connected to various facets of your business operation—payroll, HR, and administration. By automating your timekeeping system, you are actually improving your overall business operation and ensuring that everyone in the company, from your payroll team to the rest of your employees, are satisfied with the work that they do and the compensation that they receive.

If you’re still wondering whether an automated timekeeping system is right for your business, we invite you to try HR Hub and experience the benefits for yourself.

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Nix Eniego

Nix is Head of Marketing for Sprout Solutions. He is passionate about tech, startups, and digital marketing.

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